Create Download Schedule in CrossConnect

***To view these instructions with screenshots, please download the PDF at the bottom of this article.***

1. Navigate to the CrossRoute area of CrossConnect
2. Click the + New Schedule button
3. Enter a name for the scheduled download in the Name field
4. Select an Export Project from the Filter Export Projects area
   • You can see all created export projects (applicants, transcript and recruitment) from the Export Project dropdown
   • You can filter this list down by using the Export Type dropdown (Applicants, Transcript or Recruitment) and/or by using the Created By filter
   • If you select filters using the Export Type and/or Created By fields, the options in the Export Project list will change
5. Set the Schedule Frequency (how often you want the schedule to run)
   • Daily – use if you want to download only once a day
   • Weekly – Use if you want to download multiple times a week or day (most common)
   • Monthly – Use if you  want to download only once a month
6. Set the Start Date – when the schedule should start running
7. Set the Start Time – the time you want the download to start
8. Select Yes or No to the Repeat field
   • If you want to download more than once a day, you will want to answer Yes
   • If set to Yes, enter the additional information into the Every field
     • Enter the number and select the time unit (either minutes or hours) from the dropdown menu (e.g., Every 30 Minutes)
   • If set to Yes, enter the End Time – when the schedule should stop running for the day
9. If you selected Weekly for the Schedule Frequency, you will see the Days checkboxes; check the days you would like the schedule to run
10. If you will be running any post-download processes, enter the command in the Post Processing Command field
    1. NOTE for North Carolina Community Colleges (NCCC): If you are setting up CrossRoute to use with the Colleague import, set up the following for Post Processing
       • Enter the Post Processing command that will run after the download completes.
         
         C:\CFNC\CFNC_SendFilesToColleague.bat "{filename}" 4 NCSO_
         
         
         • NOTE: the above command has to be entered exactly as it appears above
         • {filename} represents a literal string and the program automatically replaces it with the actual file name when the program runs and must also be enclosed in quotes
         • The number 4 represents the current version of CFNC download
         • The string “NCSO_” is a local selection and is the prefix for the converted files
         • Files are converted and renamed to the following before transferring to the Colleague server, e.g.
           • NCSO_yyyymmddhhmm.main
           • NCSO_yyyymmddhhmm.misc
           • NCSO_yyyymmddhhmm.inst
           • NCSO_yyyymmddhhmm.tests
11. Select Yes or No to the FTP Enabled field – if you want CrossRoute to automatically FTP the file after downloading, answer Yes
12. Select Yes or No to the Schedule Enabled field – if you want the schedule you’ve just setup to be started once you click Save, select Yes; if you are not ready for the tool to start downloading on the schedule you’ve just set up, select No (you can always edit the schedule at a later date and enable the schedule when you are ready)
13. Click Save to save your new schedule
14. On the main CrossRoute screen, click the Update Client Service button